Fund every employee's health plan. Without a group plan.
Set a monthly dollar amount per employee. Each person picks coverage they actually want. We generate the documents and handle the paperwork the IRS expects. $0 setup. $45 per enrolled employee per month. No minimums.
🔒 Free to start. We collect your payment method up front, but don't charge anything until your first employee's coverage effective date. You don't pay for employees who opt out.
Here's how BenefitX works.
You decide how much to spend on each employee per month. You can pay different amounts for different jobs or family sizes.
You can even set up your own health plan marketplace with your company logo. Your employees can shop there. A licensed insurance advisor can help them choose. This adds value to your health benefits plan. It helps with recruiting and keeping employees.
Your employees' health plan premiums can be paid in two ways:
You pay the insurance company.
If the plan costs more than your monthly amount, the extra comes out of the employee's paycheck.
The employee pays the insurance company.
You pay them back through payroll, up to your monthly amount.
Either way, the employee pays no tax on the money. You can write it off on your taxes. We make the plan documents, file the IRS forms, and handle the legal paperwork.
Three reasons business owners switch to BenefitX.
Your group plan renewal just came in at +22%.
Most owners pay the increase every year. There's a better way. Stop shopping group plans. Create your own Benefit X-Change. Decide what you can spend per employee per month. Offer them that amount. Let them pick their own plan. You set the budget. You never pay more than you choose. Plus, there is no 75% participation rule. The insurance company can't cancel the plans. This is true even if some employees decline coverage.
You don't offer health benefits. You're losing good people.
Group plans often cost too much. Plus, you pay that high rate for all employees, whether salaried or hourly. You have no control as the insurance company raises your rates every year. All this leads many employers to offer no benefits at all. A business can lose good employees without a benefits plan. It also makes it harder to hire top talent. It's important to have one. BenefitX lets you start small. Any amount is better than nothing. Even $100 per employee per month works. Grow when you can.
You already pay employees for their health insurance.
Most owners are unaware that this poses a significant risk. You can't write a check for an employee's premium or simply add a bonus to payroll. Doing so without the right paperwork is illegal. The IRS calls this an Employer Payment Plan. The fine is $100 per employee, per day. That's $36,500 per employee per year. A Benefit X-Change gives this payment plan the structure and documents the IRS expects. You stay audit-ready, with every document on file.
What the switch looks like, in dollars
A worked example. Not a client story: the numbers are realistic, and the point is to run your own.
A 12-employee company pays $7,000 a month for its group plan. The renewal letter comes in at $9,800.
Instead of renewing, the owner sets a budget: $400 per employee, per month.
- Old path: $9,800 a month, and next year's number is the carrier's call again.
- New path: 12 x $400 = $4,800 a month, and that number doesn't move until the owner moves it.
- BenefitX's fee to administer it: 12 x $45 = $540 a month.
- $5,340 a month against $9,800. About $53,500 a year of difference.
Each employee takes their $400 to coverage they choose to fit their own family, doctors, and budget. Plenty of plans in plenty of ZIP codes fit inside that budget; employees who want richer coverage add their own dollars on top. And the plan belongs to the employee, so it goes with them.
"But what does individual coverage actually cost?" The honest answer: it depends on age and ZIP code. Which is why every BenefitX employer gets a private X-Change where employees compare the plans available where they live.
Group plan: the carrier decides your renewal.
BenefitX: you decide your budget.
Want real numbers for your actual team?
Book a 15-minute demoThe IRS fines employers $100 per employee, per day for reimbursing health insurance the wrong way.
That adds up to $36,500 per employee, per year. Pay or pay back an employee's health premium the wrong way, and the IRS can hit you with that fine. They have said so since 2013.
BenefitX is built to keep you on the right side of that rule. We build and keep up your plan documents, IRS filings, and required notices for you.
References: IRS Notice 2013-54 · DOL Technical Release 2013-03 · IRS Notice 2015-17 · 26 CFR § 54.9802-4 (ICHRA Final Rule) · IRC § 4980D
Is the way you help with health insurance the way the IRS fines? The two-minute check answers it. No email needed.
One plan. Every premium. Every worker.
Help your team pay for almost any health plan. ACA (Obamacare), Medicare, dental, vision, even accident and indemnity. It includes your W-2 employees and the workers other plans leave out: 1099 contractors, partners, and owners. One platform includes them all, and we keep it compliant.
We don't sell you a benefit. We solve the problems others create.
Traditional group health vs. The Benefit X-Change
Why so many business owners are making the switch.
What does $45 per employee per month actually buy you?
BenefitX works like your in-house benefits team. We handle the paperwork. You get plan documents, IRS forms, and ERISA filings. We prepare your plan's HIPAA policies and privacy notices and track your COBRA obligations. You get your own branded enrollment page for your team. Insurance advice and enrollment are handled by a licensed insurance agency: your own agent if you have one, or a partner agency.
For a 10-employee company, it's $450 a month. A fraction of the cost of even part-time HR help. And it handles the IRS, DOL, ACA, ERISA, and HIPAA paperwork all at the same time.
You skip the 15-25% rate hike every year. You stop offering a one-size-fits-all plan that doesn't fit anyone.
Simple, transparent pricing.
Everything in one place. The documents, filings, and tracking that the ACA, HIPAA, ERISA, DOL, and IRS expect.
Standard
1 to 49 eligible employees- ✓Include W-2 employees, 1099 contractors, partners, and owners
- ✓Private-branded marketplace at your-name.benefitx.com
- ✓Employee enrollment + reimbursement portal
- ✓Payroll deduction tracking + opt-out handling
- ✓Plan documents
- ✓1095-B IRS e-filing
- ✓ALE / FTE tracking
- ✓Employee access to help from a licensed insurance agency
Enterprise
50+ eligible employees- ✓Custom pricing for groups at or above the ALE threshold
- ✓ACA §4980H reporting and 1094-C / 1095-C filing handled
- ✓Dedicated implementation contact
- ✓World-class customer support
What you don't pay.
Other platforms charge for many other line items in the fine print. We don't.
🔒 Free to start and you don't pay for employees who opt out.
From signup to enrolled employees in days, not months.
Sign up free
Free to start. We collect your payment method up front but don't charge anything until your first employee's coverage effective date. You don't pay for employees who opt out.
Add your team
Set employee classes, add employees, and pick a monthly contribution for each class. Each employee gets a private marketplace at your-company.benefitx.com plus access to a licensed insurance advisor from the agency behind your page.
Pay one number per month
Whether you pay the carrier directly or reimburse the employee through payroll, BenefitX shows you exactly what to pay and to whom. Log in once a month. You're done.
Fund every plan your employees actually want.
Almost every other platform stops at high-deductible ACA plans. BenefitX keeps you compliant across the full range of coverage your employees actually want, on the Marketplace and off.
ACA-Qualified Plans
- ✓Obamacare (ACA Marketplace)
- ✓Off-Marketplace ACA plans
Non-ACA Plans
- ✓Indemnity
- ✓Accident
- ✓Critical illness
- ✓Specified disease
- ✓Dental
- ✓Vision
- ✓Other supplemental plans
Include the people other plans leave behind.
Most platforms only handle your W-2 employees. BenefitX lets you contribute to the self-employed people on your team too, documented and handled correctly.
W-2 employees
Tax-free where the law allows, with the documents and filings handled for you.
1099 contractors
Contribute to the independent workers who keep your business running.
Owners
Partners, sole proprietors, and S-corp owners, included and handled correctly.
Everything is included.
No add-on fees, no per-document charges, no surprise filing costs.
Plan documents
Plan Document, ERISA Wrap, SPD, Schedule A, Required Notice by Class, Substantiation. Auto-generated, auto-updated.
IRS reporting
1095-B e-filing for non-ALE employers, no separate fee. 1094-C / 1095-C filing available on the Enterprise tier.
ALE tracking
FTE counts continuously, so you know if and when you cross the 50-employee threshold. No surprises at year-end.
HIPAA program
BAA in place, AES-256 encryption, AWS BAA infrastructure, audit log on every action. We're a Business Associate to your Plan.
COBRA + PCORI
Qualifying event tracking and Form 720 reminders for the federal continuation and patient-research-fee rules.
White-label marketplace
Your-name.benefitx.com, branded with your logo and the licensed advisor you choose.
Employee enrollment
Self-service portal where employees pick plans, submit reimbursements, view documents.
Payroll deduction handling
Track per-employee deductions, opt-outs, defined contribution conversions automatically.
Licensed help for your team
A real human at a licensed insurance agency your employees can call for plan-selection help. You pick the agency; bring your own agent or use a partner.
Frequently asked questions
I've never heard of this. How is it different from a group plan?
A group plan is one health plan everyone uses. You pick it. The insurance company raises the price every year. BenefitX is different. You decide the dollar amount per employee per month. Each employee picks their own plan, with help from a licensed insurance advisor if they want it. You make one monthly payment. We handle the paperwork with the IRS and other agencies. No yearly price hike. No minimum sign-up rule.
What does "free to sign up" actually mean?
You can set up your account and build your plan for free. We ask for a payment method when you sign up, but nothing is charged until your first employee's coverage effective date. After that, it's $45 per enrolled employee each month, and each new person's charge starts when their own coverage takes effect, not when you add them.
What if I sign up but don't add employees?
Your account stays free. If you have no employees after 90 days, we send a reminder. After 180 days, we pause the account. You can turn it back on any time by adding an employee.
Do I have to pay for employees who opt out?
No. Anyone who fully opts out drops off your bill. And they don't have to log in to do it: you can opt an employee out right from your portal. Billing for each person only starts on their coverage effective date in the first place, so someone you add who never gets coverage assigned is never billed at all.
Are credit cards accepted?
Yes. We suggest ACH (bank transfer) because the fees are lower, and it's the default. Credit cards work too if you prefer.
Can I cancel anytime?
Yes. There's no yearly contract. Cancel from your portal, and your plan ends when the current billing month is up.
How do employees pick plans?
Each employee gets their own page at your-company.benefitx.com. They can shop health, dental, vision, and Medicare plans for their ZIP code, or get one-on-one help from the licensed advisor you chose for your page.
What if I have 50 or more employees?
The Standard plan fits groups of up to 49 employees. At 50 or more, you become an Applicable Large Employer (ALE) under the ACA, which adds reporting. Book a call on our Enterprise tier and we'll set up what your group needs.
One budget. Everyone in.
Every premium, every worker, one compliant structure. Start free, no setup fees.
🔒 We charge nothing until your first employee's coverage effective date.